How to plan day wise activities for the initial phase using KTern.AI ?

How to plan day wise activities for the initial phase using KTern.AI ?

Planning day-wise activities can be a daunting and time-consuming task, especially in large, complex projects. Teams often face several challenges when breaking down goals into daily deliverables:

Why day wise planning is important?

1. Foundation Setting
      1.1 Structured Kick off: Day-wise planning ensures essential groundwork—such as defining scope and aligning goals and assigning roles.
      1.2 Clear Milestones: It establishes achievable short-term goals that set the pace for the entire project.

2. Efficient Resource Mobilization
      2.1 Smooth Onboarding: Helps allocate and onboard team members, tools, and technologies effectively without delays.
      2.2 Early Conflict Resolution: Identifies and resolves resource conflicts early to avoid cascading issues later.

3. Risk Identification and Mitigation
      3.1 Proactive Issue Detection: Enables frequent reviews and adjustments, helping identify potential risks in the initial stages.
      3.2 Error Containment: Prevents small issues from escalating by addressing them day by day and delays.

4. Stakeholder Alignment
      4.1 Frequent Communication: Keeps stakeholders engaged and informed, ensuring clarity in expectations and objectives.
      4.2 Trust Building: Provides visibility into progress, fostering confidence in the project plan.

5. Adaptability to Uncertainties
      5.1 Flexible Adjustments: Day-wise tracking allows teams to adapt quickly to changing requirements or unforeseen             challenges.
      5.2 Informed Decision-Making: Creates a robust feedback loop to refine plans based on real-time insights.

How can a tool like KTern.AI - Project planner can help in day wise planning?
  1. Lack of Clarity and Structure: Without proper tool, it’s difficult to break down larger goals into smaller, actionable tasks. Teams may not know where to start, leading to confusion and inefficiency.
  2. Time-Consuming Manual Effort: Creating daily plans manually requires significant effort, which could otherwise be spent on actual execution. This is further exacerbated by the need to monitor and track progress across multiple team members and tasks.
  3. Difficulty in Managing Dependencies: Planning tasks that depend on the completion of others can be tricky without real-time tracking, often resulting in delays or misaligned efforts.
  4. Communication Gaps: Miscommunication among team members and stakeholders often leads to unclear responsibilities and incomplete tasks.
  5. Lack of Visibility: Traditional planning methods provide limited insight into live progress, making it hard to quickly identify risks, bottlenecks, or inefficiencies.
  6. Reactive Problem Solving: Without dynamic planning tools, teams often end up addressing issues reactively rather than proactively, leading to wasted time and resources.

These challenges make day-wise activity planning inefficient and stressful, which can disrupt project timelines and erode team morale. This is where KTern.AI can revolutionize the process.

  1. Define the Project Scope and Goals: Establish the project scope and goals by navigating to Transformation Hub -> Control Centre.


  2. Invite the internal and external stakeholders related to the project.

  3. Break Down plan into activities: Navigate to Digital Projects -> Simulation->Click on preview the planner to plan all activities required for each phase and break them into smaller, manageable tasks and make sure every task is having duration. Make sure the project plan 
  4. Assign Resources: Assign team members to tasks, ensuring optimal resource utilization and use KTern.AI’s resource allocation feature to avoid overlaps.



  5. Define and Schedule Day-Wise Tasks: Use the Gantt chart view to create a timeline for each task using KTern.AI planner and set the critical path and total slack and update the dependencies.



  6. Assign milestones and weightage: Create milestone at phase level or parent level. 
    Info
    How to create a milestone ?
  7. Track Progress Daily using Dashboards: 
    Info
    How Do You Access My Portfolios In KTern?
    Info
    How To Govern Your Project Portfolio With Specific Projects And Modules In KTern.AI?
  8.   Risk Management to document, assess and take mitigation steps accordingly:
    Info
    How Do You Create A Risk In KTern's Risk Register?
    Info
    How Do You Actively Manage Risks In KTern's Risk Register?
Conclusion:
By leveraging day-wise planning in KTern.AI, organizations can mitigate risks, optimize resource utilization, and drive projects to successful completion with precision and confidence.